Managing multiple artworks can be time-consuming. The Inventory Selection Cart lets you email, list, create PDFs for, edit, and archive many works at once. This article covers the selection cart on the Inventory page in the web app.
Add works to the selection cart
On the Inventory page, click an artwork’s image to select it. A checkmark appears on the image and the work is added to the selection cart.
Click the selection cart button at the top right of the page, next to Add Works. It shows how many works are selected. Click it to open or close the cart.
The cart opens automatically when you select your first work.
To remove one work from the cart, hover over its image in the cart and click the X. Click a work in the cart to open it.
The icons at the top of the cart are, from left to right: Email Selected, Add to List, Remove From List, Create PDF, and the three-dot menu. Remove From List only appears in some cases, explained below.
Email selected artworks
Click the Email Selected icon to open Email Selected Works. Choose which details to attach (Alternate Views, Provenance & History), which caption fields to show (Prices, Status, Location, Inventory Number), and whether to attach a Tear Sheet or Fact Sheet PDF.
Click Compose Email to start a Smart Mail with the works.
Add to list or remove from list
Click the Add to List icon to open Add Inventory to. It has tabs for List, Exhibition, Fair, and Selection, plus a search box. Click an existing list to add the works, or click Create and Add to List to create a new one.
The Remove From List icon only appears when you are viewing a list that is not a live list. Click it to remove the selected works from that list. For more detail, see How to batch remove works from lists.
Create PDF
To generate a PDF of the artworks in your cart, click the Create PDF icon to open Create a PDF. Choose a document type:
List
4 per page
2 per page
Tear Sheet
Fact Sheet
Data Sheet
Wall Labels
Enter a file name, choose what to include, and pick a paper size and price label. The options depend on the document type, for example Prices, Availability Status, or Work Status.
Click Download PDF, or click Next (Edit PDF) to adjust the PDF first. PDFs created from the cart use the order of the works in the cart. For more detail, see How to generate PDFs for selected works.
Batch edit availability, work status, location, and customs
Update many artworks at once:
Add artworks to the selection cart by clicking their images.
Open the selection cart, click the three-dot icon, and select Edit Availability, Edit Work Status, Edit Location, or Edit Customs.
Make your changes in the pop-up window and confirm.
Edit Availability opens Change Availability Statuses. Choose one status (Available, Hold, Sold, NFS, N/A, or On Consignment), click Confirm, then confirm again. If you choose Sold or Hold, ARTERNAL asks for more details. For more detail, see How to batch change artwork availability.
Edit Work Status opens Change Work Statuses. Pick a work status and click Apply Work Statuses.
Edit Location lets you enter a Location, Sublocation, Date, and optional Notes. Click Save.
Edit Customs lets you enter a Customs Status, Entry Number, Date, and optional Notes. Click Save.
Batch add tags
Tag multiple artworks at once:
Click the three-dot icon and select Add Tags.
Type to search existing tags. To create a new tag, type it and select Add tag, or press Enter.
Click Apply Tags to save.
Set acquisitions
To apply acquisition or consignment terms to multiple artworks:
Click the three-dot icon and select Set Acquisitions.
In Change Acquisition Type, choose retail or consignment and click Confirm. Then add the details in the next window.
If any of the selected works already have a consignment, the terms you enter become the active consignment on those works. For more detail, see How to set batch acquisitions for artworks.
Create invoice
Create an invoice from the works in your cart. This option only appears on accounts that use ARTERNAL’s newer invoicing.
Select artworks and add them to the selection cart.
Click the three-dot icon and select Create Invoice. A new invoice opens with the selected works.
Archive works
Archive multiple artworks at once:
Add the artworks to the selection cart.
Click the three-dot icon and select Archive Works.
When asked if you are sure, click Archive Selected to confirm.
Clear the selection cart
To empty the selection cart:
Click Clear (red, with an X icon) at the bottom right of the cart.
This removes all works from the cart. It does not delete the works.
Reorder artworks
To change the order of the works in the cart:
Add artworks to the selection cart and open the cart.
Drag works up or down inside the cart into the order you want.
The new order saves automatically. A Saved List Order message appears.
PDFs you create from the cart use this order. For more detail, see How to reorder artworks in the selection cart.
Some three-dot menu options may be hidden if your account permissions restrict those edits.
Using the ARTERNAL iOS app? See Inventory Selection Cart on iOS.
Frequently asked questions
Q: How do I create a PDF with a custom artwork order?
A: After adding artworks to the selection cart, drag them up or down inside the cart into the order you want. The order saves automatically, and PDFs you create from the cart use it.
Q: Can I email selected artworks directly from the selection cart?
A: Yes. Click the Email Selected icon, choose what to include, and click Compose Email to start a Smart Mail with the works.
Q: How do I make batch updates to availability and work status?
A: Select artworks, click the three-dot icon in the selection cart, choose Edit Availability or Edit Work Status, make your changes, and confirm.