An Online Viewing Room (OVR) is a web page that shows the works on one of your inventory lists. You design it in the OVR editor and share it with a link.
Create an OVR
1. Click OVR in the left sidebar.
2. On the All Viewing Room Links page, click Create OVR at the top right.
3. Pick an inventory list. You can search, and exhibitions and fairs are labeled. The link name and URL fill in from the list's name. You can change both, but typing a new link name doesn't change the URL.
4. Click Create. The OVR editor opens.
You can also start from a list, exhibition or fair. Open it in Inventory and click New OVR at the top of the page. ARTERNAL makes an OVR with the same name and opens it in the editor in a new tab. This isn't available on live lists.
The OVR editor
The left side shows a live preview. The right side has the settings.
Your OVR link works as soon as you create it. After that, visitors see your edits only once you click Publish.
General settings
Link name: the name of the OVR.
Inventory List: the list the OVR shows.
Link: the OVR's web address.
Contact Association: link the OVR to one contact. The Associated Contact filter on the OVR page uses this.
Collect name and email address on entry: visitors give their name and email before they see the OVR.
Enable inquire button: adds an Inquire button to each work.
Visibility: Private or Specific Users controls which teammates see the OVR in ARTERNAL. It doesn't change who can open the link.
Buttons at the top of the editor
Back: leave the editor. If you have unpublished changes, your browser asks you to confirm.
Duplicate: copy this OVR's settings to a new OVR. See Duplicate an Online Viewing Room (OVR).
Save Template: make this OVR's settings the starting point for new OVRs. See Design your OVR.
Copy: copy the Public Link for clients, whose visits are tracked, or the Internal Link for your team, which isn't tracked.
Preview: open the OVR in a new tab as clients see it. Preview visits aren't counted.
Publish: make your latest edits live.
Next steps
❓FAQs
Q: Can I make an OVR from a list, exhibition or fair?
A: Yes. Open it in Inventory and click New OVR. This isn't available on live lists.
Q: Do my changes go live right away?
A: Not until you click Publish. The link itself works as soon as you create the OVR.
Q: Who can open my OVR?
A: Anyone with the link while it's on. To ask visitors for their details first, turn on Collect name and email address on entry.
Q: How do I add a work to an OVR I’ve already shared?
A: There’s no Add Artwork button in the OVR editor. An OVR shows the works on its inventory list, so add the work to that list instead. You can see which list it uses in General settings, under Inventory List. The new work shows up on the same link right away, without clicking Publish. To take a work out, remove it from the list.
For all OVR help, see Online Viewing Rooms.