You can make one of your gallery's fonts the default for PDFs, invoices and new Online Viewing Rooms. Each one has its own font setting, so you set the font in three places.
Before you start, upload your font in Settings > Organization > Custom Fonts. See How to Upload and Manage Custom Fonts.
Set the default font for PDFs
Click your profile picture in the bottom left, then click Settings.
Under Organization, click PDF Templates > Page Settings.
Under Global Font Options, open Font Family and choose your font. Your uploaded fonts are listed at the top under Custom Fonts.
Click Save Changes at the bottom of the page.
Your font is now used in every PDF except wall labels and invoices.
On the same page you can also set Font Size, which only changes Transactions PDFs, and Letter Spacing, which changes all PDFs, including wall labels.
Set the font for invoices
Click Invoices, then Templates.
Open one of your Custom Templates. To change a Predefined Template, open it and click Save as Custom first.
Choose your font in the Font list. Your uploaded fonts are at the top.
Your change saves on its own, and every invoice made with that template uses the font. An invoice always takes its font from its template, so you can't change the font on just one invoice. There's no text color setting.
Set the default font for Online Viewing Rooms
Open any Online Viewing Room in the editor.
Click the Text Formatting tab.
Choose your font for Header, Subheading, Body and Caption. Your uploaded fonts are listed at the top under Custom Fonts.
Click Save Template in the top right of the editor.
Click Save Organization Template to confirm.
Every new Online Viewing Room you create now starts with your font. Rooms you've already made keep their current fonts.
Saving a template isn't available on every plan. Contact us if you don't see Save Template.
Organization or account templates
In Settings > Online Viewing Rooms, Template source controls whose template new rooms use:
Organization: everyone in your gallery starts from the same template.
Account specific: each person saves and uses their own template. In step 5, the button reads Save Account Template instead.
❓FAQs
Q: Will this change my existing Online Viewing Rooms?
A: No. Only new rooms start with the template. To update an older room, open it and change the fonts in Text Formatting.
Q: Does the PDF font also change my Online Viewing Rooms?
A: No. PDFs and Online Viewing Rooms each have their own font setting. Set both to use the same font everywhere.
Q: What else does Save Template save?
A: Your header, text formatting, layout, artwork and background settings. The banner image isn't saved.
Q: I don't see my font in the list.
A: Check that it's uploaded in Settings > Organization > Custom Fonts. Then refresh the page.
Q: Can I change the font or text color on one invoice?
A: No. An invoice takes its font from its template, and there's no text color setting. To use a different font, use a template with that font.
Q: Does the PDF font in Settings change my invoices?
A: No. Invoices use the font in their template. The PDF font in Settings changes your other PDFs.