Overview
You can now add a deposit to an invoice to collect partial payment upfront while keeping a single invoice number for the full sale.
Deposits appear as line items on an invoice. They are not taxed but can are applied as payments toward the invoice over time
This is especially useful for commissioned works, large projects, or any sale that requires a deposit and a later balance payment.
Step 1: Open or create an invoice
Navigate to Invoices, then create a new invoice or open an existing one.
Step 2: Add a deposit
Towards the middle of the invoice, locate the Deposit section.
You can enter the deposit in one of two ways:
Dollar amount (for example, $2,500)
Percentage of the invoice subtotal (for example, 50%)
Step 3: Review the invoice totals
The invoice totals will remain unchanged:
Subtotal and tax stay the same
The full invoice total still reflects the total sale amount.
The deposit will appear separately as Deposit Amount Due.
Step 4: Send the invoice and record payments
Once the deposit is received, it is applied to the invoice. When the balance is paid later, it will be reflected automatically without creating a second invoice.
How Deposits Appear on the Invoice
On the invoice PDF and preview:
The deposit appears as its own line
Payments made toward the deposit are listed in the payment history
Once fully paid, the Deposit Amount Due updates to $0.00
Common Use Cases
Commissioned artworks that require one invoice number for accounting
Large sales where clients pay 50% upfront and 50% on delivery
Projects with milestones, where payments are collected over time
International or institutional clients that require deposits before production begins
❓ FAQs
Q: Does the deposit affect the invoice total?
A: No. Deposits are tracked separately and do not change the subtotal, tax, or total.
Q: Is tax applied to the deposit?
A: No. Tax is calculated only on invoice line items, not deposits.
Q: Can I use a percentage instead of a fixed amount?
A: Yes. You can enter a percentage of the invoice subtotal, such as 50%.
Q: Can I remove or change a deposit?
A: Yes. You can remove or update the deposit at any time before or after sending the invoice.
Q: Does this replace the need for multiple invoices?
A: For many commission workflows, yes. Deposits allow you to collect split payments while keeping one invoice number.